CIVIL CONSTRUCTION ‘ACTIVITY TEAM LEADER’
Job Scope:
The Activity Team Leader will be responsible for multiple activity oversights from inception to completion, including preparation of estimates and activity tendering, managing contracts and staff, and reporting on key financial and non-financial metrics relating to activity progress. The role has responsibility for all inputs that contribute to the performance and profitability of the activity
The Activity Team Leader will coordinate with the Managing Director to provide timely, insightful data on activity status to ensure that project administration is completed to guarantee the smooth delivery of high-quality results to clients. This should include a monthly management report based on the activity’s performance.
The Activity Team Leader is directly responsible for the line management of activity team members, including but not limited to team leadership and performance management, recruitment, professional development, quality, health and safety, administration, financial, and machinery & equipment.
It is essential that the Activity Team Leader is able to communicate and work effectively with internal and external parties. Initiative, awareness, and autonomy are required to best manage the complex projects undertaken by Civil Construction. The Activity Team Leader requires strong analytical skills to JOB DESCRIPTION
CIVIL CONSTRUCTION ‘
ACTIVITY TEAM LEADER’
REPORTS TO: MANAGING DIRECTOR
LIAISES WITH: TEAM LEADERS, CONTRACT MANAGER, SITE SUPERVISOR, HR/ADMIN AND GENERAL STAFF
Job Scope:
The Activity Team Leader will be responsible for multiple activity oversights from inception to completion, including preparation of estimates and activity tendering, managing contracts and staff, and reporting on key financial and non-financial metrics relating to activity progress. The role has responsibility for all inputs that contribute to the performance and profitability of the activity
The Activity Team Leader will coordinate with the Managing Director to provide timely, insightful data on activity status to ensure that project
administration is completed to guarantee the smooth delivery of high-quality results to clients. This should include a monthly management report based on the activity’s performance.
The Activity Team Leader is directly responsible for the line management of activity team members, including but not limited to team leadership and performance management, recruitment, professional development, quality, health and safety, administration, financial, and machinery & equipment.
It is essential that the Activity Team Leader is able to communicate and work effectively with internal and external parties. Initiative, awareness, and autonomy are required to best manage the complex projects undertaken by Civil Construction. The Activity Team Leader requires strong analytical skills to actively contribute and provide recommendations to the Managing Director.
Civil Construction defines leadership as the process of influencing others, by providing purpose, direction and motivation, to accomplish tasks and improve the organisation. Its knowing when and how to apply the rights tools to the right situation.
The following table lays out the expected outputs for the Activity Team Leader (ATL) role. Outputs are specific to the activity noted above.
| Area | Objectives/Goals/Outputs | |
| Competitive tender compliance and administration | •
•
•
• |
Preparation of tender documents with QS, Contracts Manager, Project Engineer, and Contracts Administrator
Record keeping for tenders including evidencing internal methodologies and compliance with appropriate accreditations Assist in administrative tasks for tender applications Activity costing and estimations for tender response |
| Contract
Management |
•
• |
Adhere to all CCL policies, legislation and NZ standards
Timesheets – correct coding and detailed information supplied in ProCore daily and signed off/approved |
| • | Ensure specific project templates being completed in a timely manner to assist with measurement of project performance. | |
| • | Promote proper use of the CCL Employee Processes & Rulebook | |
| • | Purchase Orders are correctly completed at source & issued | |
| • | Monitor progress of physical works to ensure works meet specification and are tracking on time | |
| • | Ensure activity tasks are constructed on time | |
| • | Ensure smooth delivery of activity contract from start through to completion. | |
| • | Ensure that Client expectations are managed | |
| • | Ensure activity deliverables meet contract specification | |
| • | Identify ways to Eliminate or minimise re-work | |
| • | Co-ordinate ongoing communications | |
| • | Ensure that disputes are resolved in an efficient manner (if able) or expedited to the HR Administrator, or Managing Director | |
| • | Proactive and retrospective issue/opportunity identification and resolution/action | |
| • | Contribute to & Assist Contracts Manager in forward work planning |
| • | Uses industry knowledge and experience to identify issues and opportunities in current projects and proactively communicates findings with solutions and recommended actions to Managing Director | |
| • | Ensure Activity Subcontractors are managed in accordance with company policy & procedures | |
| • | Timely and insightful reporting to relevant project stakeholders | |
| • | Have activity specific input on Contractors Reports and provide activity updates to stakeholders | |
| • | Managing budgeted man hours vs actual man hours & activity finances against budget | |
| • | Ensure variations / out of scope work are captured, budgeted and managed appropriately | |
| • | Assist with and manage claims and distribute to the Project Engineer &/or client within the relevant time requirements to ensure prompts payment | |
| Health & Safety and
Environmental |
•
•
• |
Has an in-depth knowledge of the company’s H&S policies, procedures and practices
Educate, mentor and promotes the company’s H&S policies, procedures and practices to all Ensure company H&S policies, procedures and practices are always current and meet industry best practice standards. |
| • | Has a solid understanding of the company’s environmental management policies and procedures and practice workplace environmental management in accordance with these policies and procedures | |
| • | Weekly crew debriefs conducted & reported | |
| • | Ensure all employees are trained for tasks that they are required to undertake. | |
| • | Keep up-to-date with H&S legislation and best practice industry application | |
| • | Create a safe work environment | |
| • | Advocate zero harm | |
| • | Have input to monthly toolbox meeting(s) and run onsite meetings that include a H&S section that include best practices, review of incidents, lessons learnt, etc. | |
| • | Ensure equipment is operated in a safe manner and in accordance with manufacturers guidelines, and that daily plant checks are conducted and recorded | |
| • | Ensure daily H&S checks are undertaken and that the appropriate PPE is worn / used | |
| • | Wears and utilises appropriate Personal Protective Equipment for the job | |
| • | Ensure all employees and Sub-contractors are inducted onto work site(s) and provided with information to undertake their duties safely. Have records of these evaluations. |
| • | Ensure the correct process for incident investigation is followed, recorded and documented using the accident / incident investigation flow chart, OFI Forms and Accident/ Incident Investigation Forms | |
| • | Assist & Conduct Safety Audits | |
| Administration & Process | •
• |
Operate within CCL’s policies, procedures and practices
Ensure administration policies and practices are adhered to so that data can be entered on-time |
| • | Be involved in the audit, review and update of business systems and administration systems to ensure that they are efficiently meeting their objectives | |
| • | Record all dialogue, site notes and file appropriately | |
| Financial | • | Ensure that all work is costed and tendered for on the basis that it returns at the required profit level unless other directions are received. |
| • | Ensure activity are profitable and tracking in accordance with budget | |
| • | Ensure Activity Budgets are updated as required (Man hours/plant hours) | |
| • | Report reasons why completed amounts varied to those budgeted/claimed | |
| • | Work closely with the Admin Team to determine current and forecast project profitability | |
| • | Regularly review activity financial data to maintain an understanding of productivity and the cost of jobs. | |
| • | When making a decision, evaluate all possible courses of action and choose the one that will make the best profit for the business while not compromising Health and Safety, quality and environmental objectives | |
| • | Good understanding of business profitability and the cost implications of decisions | |
| • | Assist with Monthly Project Performance Reports | |
| • | Sign off invoices in a timely manner | |
| • | Abide by company purchasing policy | |
| Machinery & Equipment | • • | Efficient, effective and legal operation of all vehicles, plant and equipment
Complete Daily Plant and Equipment checks |
| • | Ensure warm up/cool down procedures correctly completed along with keeping machinery and equipment clean, tidy and respectable at all times. | |
| • | Report any issues or faults in a timely manner | |
| • | Plant SoP requirements adhered to |
| • | Manage Machinery and Equipment allocation within Activity | |
| • | -Ensure utilization & positioning of machinery & equipment is correct | |
| • | Liaise with Workshop Manager to ensure Machinery and equipment is appropriately maintained and that downtime is minimized | |
| • | Review of OFI based costs and recommend future prevention to Managing Director for approval | |
| • | Ensure capital equipment is serviced according to schedule and in accordance with manufacturers specifications | |
| • | Liaise with HR to ensure team operating machinery are qualified and able to do so | |
| HR | • | Conduct regular employee performance appraisals and reviews |
| • | Build a high performance, team culture | |
| • | Keep up to date with employment legislation and HR best practise | |
| • | Provide input to Activity resource needs | |
| • | Assist with activity applicant’s recruitment process - interviews | |
| • | Provide input on employment contracts/letters of offer | |
| • | Assist with completion of new employee Site inductions | |
| Leadership & Training | •
• |
Communicate positively and clearly
Maintain a collaborative team culture where team work together, proactively share information and help each other out |
| • | Lead by example and be consistent to get the best result for the company, the job and the team | |
| • | Promote a positive company image to team | |
| • | Motivate TEAM to do their best job | |
| • | Keep up-to-date with best practice leadership literature | |
| • | Mentor team by actively creating structured learning opportunities, identify and communicate any shortfalls in team capabilities, liaise with Office Manage for appropriate training with internal and external providers, monitor impact of training undertaken by team members and provide constructive feedback and recommendations. | |
| • | Cultivate learning and career progression | |
| • | Provide guidance to Project Engineers, Team Leaders and team around financial and non-financial issues relevant to projects to foster greater understanding of organization procedures and requirements for construction based team. | |
| • | Develop and nurture careers; Promote training/competency tasks and use them to improve key learnings and milestones. | |
| • | Mentor and advise specific CCL team on construction legislation, project pricing and project costs. | |
| • | Be willing to and Promote upskilling and further training | |
| • | Ensure Competency records are completed as applicable | |
| • | Regularly review training and competency requirements to ensure team are skilled | |
| Professional Development | •
• |
Actively seek & attend opportunities to develop professional skillset
Maintain required CPD hours for professional accreditation if applicable |
| • | Maintain & partake in continuous upskilling of knowledge on current legislative industry requirements | |
| • | Maintain relevant industry accreditations | |
| • | Pro-actively monitor relevant legislative changes, requirements and best practices using available industry resources (e.g.
industry publications) and where relevant share with other CCL team members |
|
| • | Identify areas for sharing knowledge to CCL team, and lead relevant training as required | |
| Sustainable
Business growth |
•
• |
Provide input to Activity growth strategies & implementation
Attend industry networking and training |
| • | Promoting a positive company image to all company connections & enhance company opportunities | |
| • | Win new business | |
| • | Use personal and company connections, events, memberships, etc. to network, develop, nurture and build on all potential business opportunities | |
| • | Seek out & suggest sponsorship/marketing opportunities | |
| • | Undertake workplace initiatives to create efficiencies & effectiveness | |
| • | Plan and co-ordinate activity estimates, including budgets and timescales – specific to the activity | |
| Marketing | • | Provide input on completed projects for website |
- QUALITIES & VALUES
1a. The Activity Team Leader displays the following QUALITIES at work:
-
- Entrepreneur – You seek out opportunities for sustainable business growth and plan to realise them
- Mentor and Trainer – You encourage learning and have a mentoring approach. You look for learning opportunities to transfer your knowledge and skills to other staff. You nurture careers; promoting and using the training manual to motivate and record learnings.
- Systems & Process Improver – you review processes & systems to come up with more effective solutions and are responsible for their implementation
- Effective and Results focused – You use your analytical and numerical skills to identify weaknesses and opportunities and use strong communication skills to encourage better practice to drive positive results
- Communicates positively – You provide clear verbal and written instructions. You contribute ideas and thoughts to Management. You participate in pro-active two-way feedback to other staff members to better organise CCL operations. You listen to your clients’ needs and the ideas of your team.
- Interpersonal and Team player - strong ability to influence others in a non-confrontational manner. Works well within team environment.
- Critical Thinking – You are a confident decision maker who is comfortable making “good” decisions fast. You approach problems logically by reviewing the big picture, evaluating all the options and choose the one which reflects most positively on profitability, H&S, Quality, the environment, and the culture of the business
- Organized and Proactive – You have big picture understanding and move forward towards business goals with minimal guidance. You have also instilled this big picture understanding across Finance and Project teams and have their buy-in into the big picture so everyone is cohesively working towards the same goals and objectives.
- Approachable and accessible - You make yourself available to staff should they have any work queries or issues and staff feel comfortable approaching you.
- Knowledgeable – You have extensive industry knowledge and skills and utlise it to perform your job requirements and share your learning where possible
- Leadership – You lead by example, motivate others, to ensure all staff engage with company vision and reach end goals.
1b. The Activity Team Leader also displays and promotes the following CORE COMPANY VALUES:
-
- Respect – treat people, equipment and the environment with due regard
- Integrity – Do what is right, having a strong set of principles that guide your actions
- Teamwork – work together towards a common goal, support and include each other
- Sustainable – minimize impact on surrounding environment, managing people & plant to ensure long term future of company, ensuring our people achieve an enjoyable work/life balance
- Qualifications and Experience
-
- Preferable, but not essential: Tertiary certificate in specific Activity
- Diploma in an engineering discipline or equivalent technical experience
- Experience in a construction management
- Excellent knowledge of management best practices and strong managerial skills.
- Demonstrated knowledge of cost control, cost reporting and project schedule management
- Demonstrated track record of multi-project coordination with projects in varying phases of completion
- Licenses
- Current clean Class 1 license
- It is preferable to the company for the employee to obtain W,T,R endorsements and Class 2 & 4 licenses
