Reporting to the Manager (Christchurch), the Team Administrator will provide administrative support for the division ensuring efficient delivery of priorities. The Team Administrator will be adaptable and responsive to the changing priorities and deadlines of the Division.
Playing a key role in the provision of timely, accurate and preemptive support; being organised with meticulous attention to detail will be critical in supporting the Division.
Key responsibilities:
- Provide full administrative services to the Division, including responding to general queries and maintenance of registers/databases
- Provide meeting and event support to the Division, organise client meetings and functions as required ensuring reports are completed and submitted in a timely manner
- Use Canva to assist in relevant marketing for the Office Leasing Division
- Assist with preparing submissions and EDM’s using Canva
- Provide diary management, travel coordination, expense and credit card reconciliation
- Prepare and issue tax invoices and purchase orders and manage accounts payable, client billing and debtors
- Respond to client enquiries on behalf of all executives within the division, and escalate where appropriate to resolve them in a timely and professional manner, ensuring deadlines are met whilst meeting the demands of multiple clients
- Maintain attendance registers, divisional templates, event registration, and all work relating to specific Office Leasing jobs in appropriate network folders/Drives for the Division
- Maintain and update office systems, procedures, and methods in line with Division standards, policies and procedures to improve efficiency, cost management and service delivery
- Prepare property marketing material in line with Division standards to produce high quality proposals and documents.
- Gather and collate information to assist with the preparation of reports regarding the business activity of the Division to meet management information needs and requirements; and assist as required with the monthly reporting for the Division to Exco
- Undertake tasks/issues on behalf of the Divisional Director as and when they arise and assist other administration staff when and if necessary
Skills, knowledge, and experience:
Skills
- Excellent verbal and written communication skills
- Excellent administration and time management skills
- Exceptional attention to detail
- The ability to manage multiple tasks successfully
- Strong team player, builds relationships and quickly establishes trust and credibility
Knowledge
- Thorough working knowledge of Microsoft Office products
- Knowledge of legal requirements associate with the role including Corporations Law, Financial & Accounting Standards, The Trade Practices Act, Real Estate Licensing Legislation, Fair Trading Act, Contract and Employment Law
